User Agreement

1. Agreement to the platform rules

This User Agreement is part of the AutoInvoice Terms of Service. By creating an account, signing in, or continuing to use AutoInvoice, you agree to this User Agreement and any updated version posted later.

If you do not agree, do not use AutoInvoice and stop entering data into the service.

2. Information collected

• Account information, including name, email address, password hash, role, login status, recovery code status, and account activity.
• Business information, including shop name, address, phone number, email, tax settings, invoice settings, and approval status.
• Customer and vehicle records entered by users, including names, contact details, addresses, notes, vehicle details, VINs, plates, mileage, service concerns, invoice lines, quotes, payments, and document history.
• Usage, device, security, log, diagnostic, cookie, session, browser, IP address, hosting, and interaction data.
• Communications sent to AutoInvoice or entered into the service.

3. How information is used

• To provide accounts, authentication, approvals, invoices, quotes, documents, exports, backups, support, and administrative tools.
• To secure the service, prevent abuse, troubleshoot issues, maintain logs, investigate problems, and enforce platform rules.
• To improve, test, analyze, train, market, and develop AutoInvoice and related products or services.
• To contact users about accounts, approvals, policy updates, security, support, product changes, or business matters.
• To comply with legal obligations, respond to lawful requests, protect rights, and support business transactions.

4. Business data use

AutoInvoice may later sell, rent, license, disclose, or otherwise share certain account, business, customer, vehicle, invoice, usage, or derived data for commercial purposes where permitted by law. If a law requires notice, opt-in consent, opt-out rights, or fresh consent before that sale or sharing, AutoInvoice will provide it before beginning that practice. Passwords, recovery codes, raw authentication secrets, and payment credentials are not sold.

Data that may be sold or shared in the future may include account contact data, business profile data, customer contact data, vehicle and service data, invoice and quote metadata, usage data, market segments, analytics, insights, trends, and aggregated or de-identified datasets.

Potential recipients may include analytics providers, advertisers, marketing partners, data partners, lead generation partners, research partners, affiliates, business purchasers, investors, advisors, and other commercial partners.

AutoInvoice will not sell passwords, password hashes, recovery codes, raw authentication secrets, or payment credentials.

If you do not want data sold or shared where you have a legal right to opt out, contact the site owner or administrator responsible for AutoInvoice. If a dedicated opt-out link or privacy control is required before sales begin, it must be added before launch.

5. Consent and user choices

By using AutoInvoice, you consent to the collection, use, storage, disclosure, and sharing of information as described in this User Agreement. For any collection, use, disclosure, or sale that requires separate express consent, AutoInvoice will seek that consent before relying on it.

Where applicable law gives you the right to access, correct, delete, export, restrict, object, withdraw consent, opt out of sale or sharing, or complain, AutoInvoice will provide a process for exercising those rights.

6. Customer and third-party data

You are responsible for the customer, vehicle, employee, contractor, supplier, and third-party information you enter into AutoInvoice. You must only enter information you have authority to process.

You are responsible for telling your customers and other affected people that their information may be stored in AutoInvoice and may be used or disclosed as described in this User Agreement.

7. Security

AutoInvoice uses reasonable administrative, technical, and organizational safeguards designed to protect information. No system is perfectly secure, and AutoInvoice cannot guarantee that unauthorized access, disclosure, loss, or misuse will never occur.

You must keep your password confidential, sign out on shared devices, and promptly report suspected unauthorized access.

8. Retention and deletion

AutoInvoice may keep information while an account is active and afterward for backup, audit, tax, legal, safety, dispute, business continuity, analytics, and legitimate business purposes.

Deletion requests may be limited where retention is required or permitted by law, where data is needed for service records, disputes, fraud prevention, backups, or where information has been aggregated or de-identified.

9. Cross-border processing

Information may be stored, processed, or accessed in Canada, the United States, or other locations where AutoInvoice or its service providers operate. Those locations may have different privacy laws than your home jurisdiction.

10. Administrator access

Platform administrators and authorized support personnel may access account, business, customer, invoice, quote, vehicle, payment, backup, and log data for support, security, approval, troubleshooting, compliance, business operations, and enforcement purposes.

11. Agreement changes

This User Agreement is subject to change at any time. AutoInvoice may update it by posting a new version. Unless the updated agreement says otherwise, updates are effective when posted.

Your continued use of AutoInvoice after an update means you accept the updated User Agreement. If the law requires specific notice, opt-in consent, opt-out rights, or renewed consent for a change, AutoInvoice will follow that requirement.

12. Contact and legal review

Questions, privacy requests, opt-out requests, or complaints should be sent to the site owner or administrator responsible for AutoInvoice.

This User Agreement is a working policy draft and should be reviewed by qualified legal counsel before production use, especially before selling or sharing personal information.